How to remove a Signature background using Microsoft Word in 3 Quick Steps

Remove Signature Background

There comes a time when you need to append a signature to a document. That’s well and good when it’s a physical document but when it’s a PDF document or some such, you need another solution. A scanned signature usually comes with an unseemly background that’s a pain to remove. Microsoft Word is one such tool you can make use of to remove the background on your signature. That’s unless you’re a Photoshop guru and know your way around photo-editing software. Most of us don’t.

tldr: Let’s take you three 3 quick steps you can apply to remove the background on your signature. The tool we will use is Correction in Picture tools under the Format tab. Let’s take you through it.

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Remove a Signature background: Step 1

Remove Signature Background


The first step will be inserting a signature we can work with. Let’s go ahead and scan a signature which we will insert into a Word document. Open your Microsoft Word and click on “Insert” to get started. Tap on “Pictures” to select one on your local disk.

Remove a Signature background: Step 2

Remove Signature Background

After uploading your signature, clicking on the image in question will prompt Microsoft Word to show Picture Tools under the “Format” tab. Click on it to open said Picture Tools to edit your image. One of these tools is the Holy Grail we are searching for.

These Tools comprise Size, Arrange, Picture Styles and Adjust. Let’s go ahead and select the latter. Under “Adjust”, the set of tools include Background Removal which we have used before in another Image removal Tutorial. It might seem like the perfect tool to use, but you’ll be surprised that it isn’t.

Click on “Corrections” and after “Picture Corrections Options”. We can easily edit our signature on the spot by clicking on a few presents, but for the sake of clarity, we will take the scenic route. This way, we get more options to tweak our signature whichever way we want.


Remove a Signature background: Step 3

Remove Signature Background

Once you click on “Picture Corrections Options”, a “Format Picture” tab will open up on your right. Select the picture icon on the extreme right to access Picture Corrections and Crop tools. Microsoft includes a number of presets you can use hassle-free to get the effect you’re after. We chose Sharpness 50%, Brightness +40% and Contrast -40% for a crisp clear signature.

Another option available to you in cropping away at the edges of your signature. Doing this shrinks the unwanted white space your signature images occupies and more. Under Picture Position, you can adjust the Height and Width, Offset X and Offset Y (to centre your signature). Crop Position cuts away the Height and Width of the image size. After you are done editing, Microsoft lets you save the signature as an image.